Privacy Policy

Proexe Privacy Policy is based on the following legal provisions:

Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016, on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation or "GDPR").
Act of May (PL) 10, 2018, on the protection of personal data (Journal of Laws of 2018, item 1000).

Proexe Privacy Policy - General Informations

This Privacy Policy explains how Proexe collects and processes the personal data of individuals who use Proexe's services. This includes, but isn't limited to, those who use our websites (like www.proexe.co, www.employee.proexe.co), attend our Webinars, or visit our social media profiles (LinkedIn) (collectively, "Users").

This page outlines our practices for collecting, using, and disclosing your personal data when you use our services, along with your options regarding that data.

We use your data to deliver and improve our services. By using our services, you agree to the collection and use of information as described in this policy. Unless stated otherwise, terms used in this Privacy Policy have the same definitions as in our Terms of Service, which can be found at www.proexe.co

Data Administrator

Your data administrator is Proexe Sp. z o.o., with its registered office in Warsaw at ul.al. Jerozolimskie 136,
02-305 Warsaw, Poland, and entered into the Register of Entrepreneurs of the National Court Register in Warsaw under number 0000452609You can contact the Administrator about your personal data protection via email at biuro@proexe.co or by mail at Proexe Sp. z o.o., Warsaw at .al. Koszykowa 61b 00-667 Warsaw, Poland.

Information Collection and Use

We collect various types of information for different purposes to provide and enhance our services.

Types of Data Collected

Personal Data

When you use our service, we may ask you to provide certain personally identifiable information that can be used to contact or identify you ("Personal Data"). This may include, but is not limited to: Email address, First name and last name, Phone number, Address, State, Province, ZIP/Postal code, City

Usage Data and Cookies

We may also collect information on how our services are accessed and used ("Usage Data"). This can include your computer's Internet Protocol address (e.g., IP address), browser type and version, the pages you visit on our service, the time and date of your visit, the time spent on those pages, unique device identifiers, and other diagnostic data.

We use cookies and similar tracking technologies to monitor activity on our service and store certain information.

Cookies are small data files that may contain an anonymous unique identifier. They are sent to your browser from a website and stored on your device. We also use tracking technologies like beacons, tags, and scripts to gather and track information, which helps us improve and analyze our Service.

You can set your browser to refuse all cookies or to alert you when a cookie is being sent. However, if you don't accept cookies, some parts of our Service may not function correctly.

Examples of the cookies we use include:

Session Cookies: Essential for operating our Service.
Preference Cookies: Used to remember your preferences and settings.
Security Cookies: Used for security purposes.

You can find more information about cookies in our Cookies Policy, available at www.proexe.co

Use of Data

Proexe uses the collected data for several purposes:

To provide and maintain our services.
To notify you about changes to our services.
To enable your participation in interactive features of our services when you choose to do so.
To offer customer care and support.
To provide analysis or valuable information to help us improve the Service.
To monitor the usage of the service.
To detect, prevent, and address technical issues.

Duration of Processing Your Personal Data

As a data administrator, Proexe takes great care to store your Personal Data only for as long as needed to fulfill the purposes for which it was collected. Whenever possible, we specify the exact storage period.

While your Personal Data may be subject to profiling to achieve the stated purposes, the Administrator will not use this data for automated decision-making.

Data Retention Period

Legitimate Interest (if applicable)

Contract Activities: Concluding and performing contracts with clients or customers.

Art. 6.1 b) (for clients); Art. 6.1 f) (for individuals working on behalf of clients/contractors)

For the duration of the contract or as long as necessary to fulfill the controller's obligations requiring data processing.

Contacting employees/contractors of clients and customers regarding contract-related actions.

Complaint and Claim Handling: Managing complaints, requests, and claims.

Art. 6.1 b), c), f)

For the duration of the contract or until the warranty expires or the claim is settled.

Legal Claims: Establishing, investigating, and defending against claims.

Art. 6.1 f)

Until the statute of limitations for contractual claims expires, as per applicable law.

Processing data of customers, contractors, and their employees/co-workers in connection with legal claims.

Financial Reporting: Performing accounting, bookkeeping, and financial reporting.

Art. 6.1 c)

Until legal data retention obligations expire, particularly for accounting documents (generally 5 years after the year the accounting document's legal event occurred).

Not applicable.

Marketing Activities: Conducting marketing, including electronic communication.

Art. 6.1 f)

Until you object (e.g., by opting out of communications) or until the statute of limitations for claims. (For phone/email marketing, we'll obtain your consent for the communication channel).

Promoting our products and services.

Social Media Profiles: Processing data within Facebook and LinkedIn profiles.

Art. 6.1 f)

Purpose of Processing

Legal Basis (GDPR Article)

Until you object to the processing.

Promoting our products and services.

Cookie Processing: Using cookies for website functionality, statistics, marketing, and user preferences.

Art. 6.1 f)

Until you object to the processing (you can do this by clicking "Change cookie consent").

Enabling basic website functions; adapting website content to user needs, including for marketing and statistical purposes; optimizing website use.

Your Rights Regarding Your Personal Data

As the data administrator, we uphold your rights concerning your personal data, in line with applicable laws, especially GDPR (Articles 16-21).

You have the following rights:

Right to Amend or Edit: If you believe your data is inaccurate or incomplete, you can ask us to correct it.
Right to Delete: You can request that we delete your personal data.
Right to Limit Processing: You can ask us to restrict how we process your personal data.
Right to Object to Processing: You can object to the processing of your personal data based on your specific situation. You can also object to your data being used for direct marketing, including related profiling. Since we may process data based on our legitimate interests (like establishing, investigating, or defending claims, or processing data for conference participants reported by another user, as per GDPR Article 6, paragraph 1, point f), you have the right to object to such processing.
Right to Withdraw Consent: If you've given us consent to process your data, you can withdraw it anytime. This withdrawal won't affect the legality of any processing done before you withdrew your consent.
Right to Data Transfer: If legally permissible, you can request that we return the personal data you provided to you or transfer it to a third party.

Right to File a Complaint: We aim to fully protect your personal data according to all applicable laws. However, if you believe we are processing your data unlawfully, you have the right to file a complaint with the relevant supervisory authority. In Poland, this is the President of the Office for Personal Data Protection, located at 2 Stawki Street, 00-193 Warsaw.

How Your Data Is Shared

Your personal data is accessed by our employees and associates. We may also share it with entities that support us, like email service providers.

In some cases, we might share your data with public authorities, but only when legally required to do so.

If your personal data is transferred to recipients in countries outside the European Economic Area (EEA), such transfers will be based on an adequacy decision by the European Commission (e.g., for organizations in the Privacy Shield program), standard contractual clauses approved by the European Commission, or your explicit consent.

Proexe will take all reasonable steps to ensure your data is treated securely and in accordance with this Privacy Policy. No data transfer will occur to an organization or country without adequate controls in place for data security and other personal information.

Disclosure Of Data

We may disclose your personal data if we genuinely believe it's necessary to:

Comply with a legal obligation.
Protect and defend Proexe's rights or property.
Prevent or investigate possible wrongdoing related to our service.
Protect the personal safety of service users or the public.
Protect against legal liability.

Data Security

While we prioritize your data's security and strive to use commercially acceptable methods to protect it, please remember that no internet transmission or electronic storage method is 100% secure. Therefore, we cannot guarantee its absolute security.

Service Providers

We may hire third-party companies and individuals (referred to as "Service Providers") to help us operate our service, provide services on our behalf, or assist us in analyzing how our service is used. These third parties can only access your personal data to perform these specific tasks for us and are required not to disclose or use it for any other purpose.

Analytics

We might use third-party Service Providers to monitor and analyze how our service is used.

Google Analytics

Google Analytics is a web analytics service from Google that tracks and reports website traffic. Google uses the collected data to monitor service usage and shares this data with other Google services. Google may also use this data to personalize ads within its advertising network.

You can prevent your activity on our service from being shared with Google Analytics by installing the Google Analytics opt-out browser add-on. This add-on stops the Google Analytics JavaScript (ga.js, analytics.js, and dc.js) from sharing information about your visits.

For more information on Google's privacy practices, please visit their Privacy & Terms webpage: https://policies.google.com/privacy?hl=en

Links To Other Sites

Our service may include links to other websites that we don't operate. If you click on a third-party link, you'll be directed to their site. We strongly advise you to review the Privacy Policy of every site you visit.

We have no control over, and assume no responsibility for, the content, privacy policies, or practices of any third-party sites or services.

Children's Privacy

Our service is not intended for anyone under 18 years old ("Children"). We do not knowingly collect personally identifiable information from anyone under 18. If you are a parent or guardian and realize your child has provided us with personal data, please contact us. If we discover that we have collected personal data from children without parental consent, we will take steps to remove that information from our servers.

Changes To This Privacy Policy

We may update our Privacy Policy periodically. We will inform you of any changes by posting the new Privacy Policy on this page.

We will also notify you via email and/or a prominent notice on our service before the change becomes effective and update the "effective date" at the top of this Privacy Policy.

We recommend reviewing this Privacy Policy regularly for any changes. Changes to this Privacy Policy become effective when they are posted on this page.

Changes To This Privacy Policy

If you have any questions about this Privacy Policy, please contact us by email at: biuro@proexe.co

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